| Stage1 | | | | The evaluation of a travel tender requires in-depth |
| First, undertake an analysis of your current business | | | | analysis and we recommend you use a weighting |
| travel purchasing. Expect to make savings of between | | | | system. The weighting helps to remove any |
| 5%-10%. Additionally, look at ways of making | | | | subjectivity and represents the value and importance |
| improvements to processes and procedures. A travel | | | | to your own company needs. |
| tender review is a great opportunity to instigate | | | | The evaluation is supported with a final report |
| change. | | | | highlighting the key differentiators from travel suppliers. |
| Your recommendations should be written into a | | | | The entire process is transparent and can be verified |
| "Business Case" for undertaking a travel tender. | | | | for auditing purposes. |
| Stage 2 | | | | Stage 5, focuses on the negotiation of contract terms |
| Prepare a supplier prequalification document containing | | | | and conditions, designing a service level agreement |
| the recommendations made in stage 1. This will save | | | | containing key performance indicators, and helping with |
| you time as it eliminates the business travel suppliers | | | | final implementation. |
| who are not suited to servicing your travel tender | | | | In Summary |
| requirements. | | | | The above is a simplified version of a business travel |
| Most travel suppliers will extol their capabilities whilst | | | | tender project plan. It can be undertaken in a few short |
| ignoring the risks to the business travel buyer. The | | | | months. Using this structure will ensure that travel |
| prequalification stage helps to mitigate your risk. | | | | tender projects are delivered on time and within |
| Stage 3, involves the design of the main business | | | | budget. |
| travel tender document. It must cover financial and | | | | If you're thinking about tendering your travel account, |
| service aspects. Most business travel suppliers or | | | | we can help you by either undertaking the entire |
| travel management companies (TMC's) offer similar | | | | project for you or coaching you through the process. |
| services. | | | | If you would like to discuss how the process works in |
| You want only the best fit for your own company | | | | greater detail then why not get in contact with us. |
| requirements. This could be a global travel | | | | You'll find our contact details at the bottom of the |
| management company or a smaller niche operator. | | | | page. |
| There is not a one size fits all approach and only by | | | | Alternatively, if you're only thinking about a business |
| asking insightful and revealing questions will you | | | | travel tender and it's still some way off, why not |
| confidently source a supplier best suited for your | | | | subscribe to receive our free report "Planning a |
| needs. | | | | Successful Business Travel Agreement". |
| Stage 4 | | | | |