| The bid/no bid decision was "bid", so now we have to | | | | technical requirement will be met. |
| organise the response to the Invitation to Tender (ITT) | | | | The Commercial Response will contain, as well as a |
| from our customer. | | | | response to the contractual terms and conditions, the |
| Your team already have their copy of the ITT for | | | | price and payment requirements including a stage |
| review and they have had a brief look at it, in order to | | | | payment plan, if required. |
| understand the project sufficiently well to know | | | | If there are to be bought-in good and/or services |
| whether the company is capable of carrying out the | | | | included, the Procurement Manager will need to feed |
| work. Now the Project Manager, the Technical Lead | | | | sub-contractor technical responses, costs, timescales, |
| and the Commercial Manager, as a minimum, must | | | | payment and commercial requirements to the |
| review the paperwork in detail, responding to every | | | | appropriate members of the bid team. |
| single paragraph in one of three ways. These are | | | | The Bid Manager will co-ordinate all this activity. He will |
| "compliant" (yes, we can meet this requirement) | | | | create a plan of exactly when inputs to documents will |
| "non-compliant" (no, we cannot meet this requirement) | | | | be required, to allow time for them to be |
| or "partially compliant" (we can meet part of it and this | | | | word-processed, proof read, reviewed and approved, |
| is what we recommend). Each individual response will | | | | corrected, bound and published. This will cover all |
| form part of the overall Compliancy Matrix which will | | | | compliancy responses, narrative, costings and plans. |
| be laid out as a table, listing each requirement and our | | | | The Bid Manager will call regular meetings to review |
| responses. | | | | progress. In the case of a bid with a short timescale, |
| In addition to the Compliancy Matrix, as a minimum, the | | | | these will be daily. If time and resources permit, the |
| Customer will require a Project Management Plan, and | | | | members of the bid team will be co-located for the |
| Technical Response and a Commercial Response. | | | | duration of the bid, allowing for constant consultation |
| As well as the detail of how the project is to be | | | | and exchange of ideas. |
| managed overall, the Project Management Plan will | | | | Finally, the delivery of the bid must be arranged at or |
| include a Programme Plan showing dates and | | | | just before the exact time designated in the ITT. |
| milestones, detail of how sub-contractors are to be | | | | When the bid is delivered, the team breathe a huge |
| managed plus Quality and Configuration Management | | | | sigh of relief and wait for the customer to start asking |
| Plans. | | | | questions. |
| The Technical Response will give details of how each | | | | |